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12 points to take into account when planning a project (part 2 of 3)

We continue with this count of points to plan your projects. If you missed our previous post, you can check it in the following link.

5. Identify any time constraints or external constraints.

Determine if there are time or external restrictions on any of the activities. For example, consider if an activity can only run for a specific period of time, or if an activity cannot start before a notification has been received from a third party.

6. Identify the resources required.

Identify the personnel, equipment, and materials (resources) that are required to work on the project. It is recommended to specify the skills required to complete an activity, then allocate individual resources to the activity to meet demand. This is known as "scheduled demand and resources."

The duration of an activity can depend on the amount of work that a resource needs to complete. This means that the amount of time a resource spends on an activity controls the duration of the activity. For example, if an activity has a duration of one week and you assign a resource that has a duration of two weeks, the duration of the activity increases to two weeks to give the resource enough time to complete the activity. Another way is that two resources are assigned to the activity so that it concludes in one week as planned.

7. Define the work schedules that are required.

It is important that you decide if all activities will work on the same schedule or if some activities will work at different times. For example, key employee vacations can affect how long you can work on an activity.

Calendars can be created for resources and activities. If necessary, each resource can have its own calendar. When assigning a resource to an activity, you must choose whether the resource works with its own calendar or with that of the activity.

8. Determine the cost of the activities.

Each activity can have a direct cost and additional resource costs. For example, the cost of packaging a product may include the cost of renting the warehouse in which the packaging takes place (an indirect cost) and the cost of packaging materials and labor (direct resource costs). You should also know the project budget and the income that will be received during the project.

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